To help keep an accurate count of your troop inventory here are a few items to help:
Issue up to 120 boxes only per girl scout, more can be handed out once you receive payment for boxes sold. Financial agreement covers you by council only up to 120 boxes if needed.
Write a receipt for EVERY transaction (cookies in, out, transferred, and money received), enter into ebudde in real time to keep an accurate count. Your numbers can be accessed using the ebudde app.
Keep cases sealed until you need them, the core 6 flavors can be exchanged for other flavors as needed to help from over stocking one flavor.
Check inventory with girls/families regularly, as a group or individually, making sure they can sell what they have.
Make sure to keep a record of how many cookies and flavors you take to a booth to make it easier to calculate your booth sales.
Regularly make bank deposits and count your on-hand inventory to compare with ebudde.
If your troop choose to give your donated boxes of cookies to an organization of your choice and not through council, your donated boxes can essentially be use as a float until the end of the sale because they will come from your inventory and not from council. Therefore, every $5 or $6 you collect in donation will buy a box of cookies from your troop inventory. This allows you to “resell” the cookies and replenish your stock closer to the end of the sale as needed.
If you need cookies or want to trade cookies, please go to the Pima neighborhood google doc spreadsheet where troops enter their contact information and available/needed cookies.
Additionally, there is a cookie exchange program through ebudde that has new material this year and could be helpful but were hoping to help our neighborhood first by using the spreadsheet.