Sunday, October 2, 2022

Car Packets

So you're preparing for a troop trip/encampment and need to assemble a car packet.  What's that? Why do I need one? What's in it?

A car packet is a collection of forms intended for use in the event of an emergency.

A car packet is intended to ensure that legal and liability requirements are met in the case of an accident or emergency. Information in the packets help you connect with council members who can help you take the right steps.

When taking a trip…

Your first step is to complete a troop trip application for the trip.  The troop trip application should include all girls and all adults who are traveling.  All participants must be registered and adults must have completed their background check.

  • Our service unit is Pima.
  • You will need pdfs or jpegs of CPR and TCC cards for this application.
Next, assemble your driver's packets. Create Drivers Packets for each driver, even if a driver if there is car with only a driver and his/her own daughter.
If you create identical packets, you can give each driver a packet, shuffle girls amongst cars as you wish without having to shuffle paperwork, and collect the packets again after camp. You will turn this packet in when you check in – be sure to get them back before you leave! Each packet should contain: 

• A list of all riders in that particular car (in case of emergency) 
Adult information and health form for all adults 
• Directions to camp and map of camp 
Map of Willow Springs
• Camp schedule

Other forms to include:
Each car should have ALL of these items on them and available for check in upon arrival.  

Wednesday, September 28, 2022

Presidential Service Awards

Pima coordinates ordering Presidential Service Awards twice a year.  If you wish to order for your girls, please send information to Annie ( by Oct 30 or March 15 (to receive awards in time for end-of-the-year ceremonies).

This is great to have for college and scholarship applications! 

More information and submission form can be found here:

After the forms are received, Annie will let you know your total cost and you can pay Pima Neighborhood via check or Venmo.  Shipping and handling costs are divided among the girls.  


Presidential recognition sets you apart from your peers. It is a tremendous honor. Even though you may not seek recognition, your example can deliver a powerful message that encourages others to take action.

The President’s Volunteer Service Award recognizes United States citizens and lawfully admitted, permanent residents of the United States who have achieved the required number of hours of service over a 12-month time period or cumulative hours over the course of a lifetime.



Individuals, families and groups that meet the criteria are eligible for the PVSA.

 Recipient(s) must be a United States citizen or a lawfully admitted permanent resident of the United States.

 Awards are issued for service hours served within a 12-month time period or over the course of a lifetime.

 Awards are issued for volunteer service only; additional levels of participation with the organization (i.e., charitable support) are not a factor considered for the award.

 Court-ordered community service does not qualify for the award.

 Awards are issued by approved Certifying Organizations.

 Service must be with an approved Certifying Organization that is legally established in the United States, the Commonwealth of Puerto Rico or one of the U.S. territories.


Hours are measured over a 12-month period and awards are designated based on cumulative hours. The awards are offered in multiple levels and are designed to recognize each milestone of your service achievement. Levels include bronze, silver, gold and the highest honor, the President’s Lifetime Achievement Award for those who contribute more than 4,000 hours of service in their lifetime.

Hours by AwardBronzeSilverGold
Kids (5-10)
26 – 49
50 – 74
75 +
Teens (11–15)
50 – 74
75 – 99
100 +
Young Adults (16-25)
100 – 174
175 – 249
250 +
Adults (26 and older)
100 – 249
250 – 499
Families and Groups*
200 – 499
500 – 999
President’s Lifetime Achievement Award: Individuals who have completed 4,000 or more hours in their lifetime
* Two or more people, with each member contributing at least 25 hours toward the total

President’s Lifetime Achievement Award: Individuals who have completed 4,000 or more hours in their lifetime

* Two or more people, with each member contributing at least 25 hours toward the total Along with the ultimate honor of presidential recognition, recipients will receive a personalized certificate, an official pin, medallion or coin and a congratulatory letter from the president of the United States.

For more information, please visit

Banking Review

For an overview of money management, please refer to the council booklet.

Neighborhood Events

Here is the budget form that you should be using if you are planning a neighborhood event with your troop.

Here is a guide booklet that you should consult when planning a neighborhood event.  Neighborhood events should be designed to "break even," but the neighborhood will cover reasonable shortfalls.

All money paid in for any neighborhood event should go through the neighborhood account (for example, day camp, encampments, Juliette Low birthday, Father/Daughter dance).  You may not ask for payments to go into your troop account.  Save receipts and Lesley will reimburse you for expenses. 

Parents can Venmo to Diana's phone number, which is linked to the neighborhood bank account.  This route is used for neighborhood events that are being attended and paid for by girls/families individually, such as CPR/First Aid training, day camp, or theater events.  

Troops cannot use Venmo to pay out, therefore your only option is to pay by troop check to Pima Neighborhood.  This route is used for events attended by troops as groups (for example, Thinking Day, cookie rally)

You cannot take money from parents, put it in your bank account, and use your own Venmo account or write a personal check for payment.  All Girl Scout monies must go through the troop account.

Checks can go to the event organizer, Lesley (neighborhood money manager), or Diana (neighborhood manager), but they all ultimately go to Lesley.

If you drop off a check at Diana's, please do NOT put it in the mailbox.  This is illegal and my mailman has requested we comply.  You can put it under the doormat at the front door.

Troop Events

The same basic rules apply.  If you are not paying with troop funds for an event, parents may pay you via Venmo (as long as your troop account is linked to your Venmo account) or they can write a check to the troop.

To pay for troop events, you can use your troop debit card or you can pay with your own credit card and reimburse yourself with a troop check.

Remember that you should be tracking troop expenses via your detailed cash report and saving your receipts.  You will report all income and expenses at the end of the year in your Troop Financial Report.

October Leader's Meeting

October Leader's Meeting Agenda

Our leader's meeting will be at either 10 am or 7 pm on Monday, October 3rd.  

Where: Meetings will be held in-person at the Boys and Girls Club (10515 E Lakeview Dr, Scottsdale, AZ 85258). 

Social gathering at Goldies following the evening meeting (approximately 8:15 pm)


Old Business
2022-2023 calendar is a work in progress.  Check back for updates.

** Invite a Friend (Recruitment) Events

Community Service Event: Pumpkin Decorating and Halloween Candy Collection
**October 8, 2 pm: Newsies!
October 15, 8 am: Tom’s Thumb Hike
October 18 and 19, 6:30 pm: First Aid Training
Outdoor Event, October 22: Juliette Low Birthday Party (Cheryl G., Troop 4202)

Community Service: Adopt-a-Family
November 6: Outdoor Skills Training (Outdoor Ed team)
November 7: Cookie Training
November 13, 9:30 am: Granite Mountain Trailhead Hike
November 18: Songfest (Andrea A., Troop 7076)
November 19: Father/Daughter Dance (Kiri, Troop 7076)

Community Service: Caroling
December 10, 6:30 pm, Pima Astronomy Event
December 17, 8 am: Jingle Bell Hike

January 2023
Community Service Event: Canned Food Drive for the Navajo Nation
Pinewood Derby (Troop 4913)
January 6: Cookie Rally (Troop 2010)
January 14 or 15: Cookie Delivery
January 16: Cookie Sales Begin
January 28, 9:30: Morning Stroll

February 2023
February 25, 9:30: Morning Stroll
February 26: Thinking Day (Troop 2256/4727)

March 2023
Community Service: Jared Boxes and Treasures for Teachers
March 4-5: Camp BASIC

April 2023
Community Service Event: Earth Day and Women’s Shelter
April 3: Leader's Gala
April 22: Annual Meeting (tentative)
April 29, 8 am: Morning Stroll
TBA: Mother/Daughter Tea (Troop 7076)

May 2023
Community Service: DIY Pet Toys
May 3: Older Girl Recognition and Bridging (Troop 2256/4727)

June 2023
June 19-23 (tentative): Day Camp: Once Upon a Pima

July 2023

Robotics Team Competitons

Come cheer on the robotics team as they take the floor in their 2022-2023 matches.  The events last all day but competitions start at about 11 with the finals happening mid-afternoon followed by awards, ending at 5 pm.  I recommend coming around 1 pm to watch the regular matches.

Troops working on their robotics badges can attend the events to meet one of the requirements! Anyone attending must fill in this waiver.

The team has adopted the name "Techalongs" in tribute to one of their favorite cookies and their number is 17062.

Their first competition will be December 3rd in Glendale at 
Cactus High School: 6330 W Greenway Rd, Glendale, AZ 85306

Their second competition will be January 14th in Goodyear at 
Trivium Prep: 2001 N Bullard Ave, Goodyear, AZ 85395 

Competitions are free to attend and troops attending will receive a robotics participation patch. Just let Diana know how many patches you will need.
For more information, you can visit the Arizona FTC page.



Vista del Camino’s Adopt-a-Family Program

Pima has been participating in Vista del Camino’s Adopt-a-Family Program for 20+ years and generally adopts 35 or more Scottsdale children each holiday season.  

The Adopt-a-Family event is a partnership between City of Scottsdale and Scottsdale Community Partners, the non-profit philanthropy arm of COS. Families are interviewed by social workers, who record children’s requests for three gifts for the holiday as well as clothing and shoe sizes.  Susan Vargas matches up adopters and adoptees and emails assignments and full information in mid-November.  Every effort is made to match troops with a child near their age if possible.  

Then, you purchase at least three gifts of at least $100 in total value for each child based on their wish list.  You also provide a $30 gift card to the family’s grocery store to help provide a holiday meal.  Troops frequently supplement the three main gifts with clothing, stocking stuffers, or other items, and sometimes also include a small gift for the parents.  Many troops also include gift wrap, bows, and tape for the families to wrap the gifts with. All gifts are given to the families unwrapped, so the parents can have the pleasure and dignity of wrapping their own children’s gifts. The total expenditure per sponsored child is at minimum $130.

You will drop off a donor report and all the gifts, bagged and labelled for each recipient in mid-December to either Vista del Camino (if you sponsor all kids in a family) or to Susan Vargas's home (if you are sponsoring some but not all kids in a family).  

Sign up here:

Thank you for making a child's holiday special!

Thursday, September 15, 2022

Candy Donation: November Service Project

Candy Donation: November Service Project 

Have any leftover Halloween candy or don’t want it sitting in your house? You can donate to Treats for Troops. We will have several drop off locations from Nov 1st to Nov 10th. Watch your email for addresses or just drop at Diana's.

Treats for Troops is a project run by Soldier's Angels that provides aid, comfort, and resources to the military and veteran community! These candies give our troops a piece of home and is a great way to bring them comfort.