Cookie Rally 2023

January 6, 2023

Notre Dame Prep Cafeteria

6-7pm

• Play fun games!

• Practice selling cookies!

• Learn about Digital Cookie!
  

• Set cookie goals!

• Learn about your favorite cookies!

• Have fun!

Bring canned goods for the food drive! There will be a drop-off box here!

Cost: $2 (covers patches)

RSVP by 12/13/22 here  (https://forms.gle/ugkJDsAVYRzEtjLRA)

Please include troop number, troop leader, and number of girls attending.  Checks should be payable to Pima Neighborhood.

Volunteers can sign up here: https://forms.gle/CJN9bqDryxrxESc67

Father/Daughter Dance

REGISTRATION CLOSES NOVEMBER 9th

You can also sign up by clicking here.

 

Neighborhood Leadership and Service Shirts

It's time to order service and leadership t-shirts for all girls in grades 6 and up and all adults.  Please click this link and order what you need. Shirts come in either v-neck or standard cut and are the same dark green we've always used.

Payment can be made via Venmo to Diana or by check made out to Pima Neighborhood.  For details on how to submit payments (if you don't already know), email pima.neighborhood@gmail.com

Robotics Workshops

The Pima FIRST robotics team (the Techalongs) are pleased to offer badge workshops for girls in grades K-5 starting in January.  

Workshops will be held in our lab! Please sign up here and tell the Techalongs which badge you'd like them to work on with your troop and when.

Some of the badges are about building robot prototypes.  If you can help us collecting the following, that would be much appreciated.

Constructions paper

Paper towel/TP rolls

Yarn

Cardboard

Paper plates

Boxes

Pipe cleaners
Rubber bands
Bottles
Toothpicks
Felt
Foam sheets
Tin cans

Stapler

Brads

markers/colored pencils/crayons

ruler

Anything else you find around the house that might be used as building materials...this is just a sample list. There is no limit to what you can use!

Car Packets

So you're preparing for a troop trip/encampment and need to assemble a car packet.  What's that? Why do I need one? What's in it?

A car packet is a collection of forms intended for use in the event of an emergency.

A car packet is intended to ensure that legal and liability requirements are met in the case of an accident or emergency. Information in the packets help you connect with council members who can help you take the right steps.

When taking a trip…

Your first step is to complete a troop trip application for the trip.  The troop trip application should include all girls and all adults who are traveling.  All participants must be registered and adults must have completed their background check.

• Our service unit is Pima.
• You will need pdfs or jpegs of CPR and TCC cards for this application.

Next, assemble your driver's packets. Create Drivers Packets for each driver, even if a driver if there is car with only a driver and his/her own daughter.

 

If you create identical packets, you can give each driver a packet, shuffle girls amongst cars as you wish without having to shuffle paperwork, and collect the packets again after camp. You will turn this packet in when you check in – be sure to get them back before you leave! Each packet should contain: 

• A list of all riders in that particular car (in case of emergency) 

• Adult information and health form for all adults 

• General Permission/Health form and Specific Event Permission forms for all girls 

• Girl Scout emergency procedures instructions 

• Directions to camp and map of camp 

Map of Camp Marapai

Map of Shadow Rim Ranch

Map of Willow Springs

• Camp schedule

Other forms to include:

• Girl Scout Activity Insurance Brochure
• GSUSA Paper Claim Form
• Paper Incident Report Form (for use when internet is not available)

Each car should have ALL of these items on them and available for check in upon arrival.  

The electronic incident report form is here.

Presidential Service Awards

Pima coordinates ordering Presidential Service Awards twice a year.  If you wish to order for your girls, please send information to Annie (pima.4338@gmail.com) by Oct 30 or March 15 (to receive awards in time for end-of-the-year ceremonies).

This is great to have for college and scholarship applications! 

More information and submission form can be found here:

After the forms are received, Annie will let you know your total cost and you can pay Pima Neighborhood via check or Venmo.  Shipping and handling costs are divided among the girls.  

PRESIDENTIAL VOLUNTEER SERVICE AWARD 

Presidential recognition sets you apart from your peers. It is a tremendous honor. Even though you may not seek recognition, your example can deliver a powerful message that encourages others to take action.

The President’s Volunteer Service Award recognizes United States citizens and lawfully admitted, permanent residents of the United States who have achieved the required number of hours of service over a 12-month time period or cumulative hours over the course of a lifetime.

HOW IT WORKS

Criteria

Individuals, families and groups that meet the criteria are eligible for the PVSA.

 Recipient(s) must be a United States citizen or a lawfully admitted permanent resident of the United States.

 Awards are issued for service hours served within a 12-month time period or over the course of a lifetime.

 Awards are issued for volunteer service only; additional levels of participation with the organization (i.e., charitable support) are not a factor considered for the award.

 Court-ordered community service does not qualify for the award.

 Awards are issued by approved Certifying Organizations.

 Service must be with an approved Certifying Organization that is legally established in the United States, the Commonwealth of Puerto Rico or one of the U.S. territories.

Eligibility

Hours are measured over a 12-month period and awards are designated based on cumulative hours. The awards are offered in multiple levels and are designed to recognize each milestone of your service achievement. Levels include bronze, silver, gold and the highest honor, the President’s Lifetime Achievement Award for those who contribute more than 4,000 hours of service in their lifetime.

Hours by Award	Bronze	Silver	Gold
Kids (5-10)	26 – 49	50 – 74	75 +
Teens (11–15)	50 – 74	75 – 99	100 +
Young Adults (16-25)	100 – 174	175 – 249	250 +
Adults (26 and older)	100 – 249	250 – 499	500+
Families and Groups*	200 – 499	500 – 999	1,000+
President’s Lifetime Achievement Award: Individuals who have completed 4,000 or more hours in their lifetime
* Two or more people, with each member contributing at least 25 hours toward the total

President’s Lifetime Achievement Award: Individuals who have completed 4,000 or more hours in their lifetime

* Two or more people, with each member contributing at least 25 hours toward the total along with the ultimate honor of presidential recognition, recipients will receive a personalized certificate, an official pin, medallion or coin and a congratulatory letter from the president of the United States.

For more information, please visit www.presidentialserviceawards.gov

Banking Review

For an overview of money management, please refer to the council booklet.

Neighborhood Events

Here is the budget form that you should be using if you are planning a neighborhood event with your troop.

Here is a guide booklet that you should consult when planning a neighborhood event.  Neighborhood events should be designed to "break even," but the neighborhood will cover reasonable shortfalls.

All money paid in for any neighborhood event should go through the neighborhood account (for example, day camp, encampments, Juliette Low birthday, Father/Daughter dance).  You may not ask for payments to go into your troop account.  Save receipts and Lesley will reimburse you for expenses. 

Parents can Venmo to Diana's phone number, which is linked to the neighborhood bank account.  This route is used for neighborhood events that are being attended and paid for by girls/families individually, such as CPR/First Aid training, day camp, or theater events.  

Troops cannot use Venmo to pay out, therefore your only option is to pay by troop check to Pima Neighborhood.  This route is used for events attended by troops as groups (for example, Thinking Day, cookie rally)

You cannot take money from parents, put it in your bank account, and use your own Venmo account or write a personal check for payment.  All Girl Scout monies must go through the troop account.

Checks can go to the event organizer, Lesley (neighborhood money manager), or Diana (neighborhood manager), but they all ultimately go to Lesley.

If you drop off a check at Diana's, please do NOT put it in the mailbox.  This is illegal and my mailman has requested we comply.  You can put it under the doormat at the front door.

Troop Events

The same basic rules apply.  If you are not paying with troop funds for an event, parents may pay you via Venmo (as long as your troop account is linked to your Venmo account) or they can write a check to the troop.

To pay for troop events, you can use your troop debit card or you can pay with your own credit card and reimburse yourself with a troop check.

Remember that you should be tracking troop expenses via your detailed cash report and saving your receipts.  You will report all income and expenses at the end of the year in your Troop Financial Report.